When do you need a photocopier?

Updated: 2021-06-22

A photocopier may be the first piece of technology you remember. The yellowish machine sat in the corner of a school classroom, silently gluing together pages of random text and copying them across the classroom.

Many of us fondly remember the time we spent crouched in the corner of our math class copying our answers into the same dark-blue binder we used to use for our test.

It’s time to get out of the school and move forward to today. It is no secret that you run a successful company. In the office, you’ve got a printer that has been part of it for a very long time, and it still works, but you are noticing some flaws in it.

Maybe the ink clogs up and you have to replace it. Maybe the paper jams and you have to replace it. Maybe the printer can’t handle pages of colour photos and you have to replace it. 

You know what? I have a surprise for you. That’s perfectly normal. But before you drop out the end of your arm and order a new printer from the printer manufacturer, don’t forget that you can still get a photocopier!

Running a business means that you are required to purchase and maintain equipment that can help with day-to-day operations. But depending on your industry, is a copier machine really a necessity?

Is A Bulky Copier Machine Really A Necessity?

It is generally agreed that the biggest trend in the electronics industry right now is the miniaturization of machine components. Smaller electronics are commonplace today; they are in our personal computers, cell phones, MP3 players, and digital cameras, but there is much more to life than the stuff that fills our pockets and purses.

There are whole industries that deal in the manufacture and sale of large, bulky, expensive items that are dwarfed in size by the machines that they service.

Should I upgrade my photocopier?

This is not only true in the manufacturing sector, which is dominated by large companies, but also in the service industry. Smaller machines are more cost-effective, conserve space, and usually require a lower capital expense to acquire.

If your business is considering purchasing a copier, consider these three things in your decision:

No Multi-Device In The Office

Multi-function devices can serve multiple purposes while taking up little room in your office. Compared to having an individual printer, copier, and fax machine, opt for a device that has all capabilities in one. This can save time, money, and space.

Paperless Isn’t An Option

For many businesses, being completely paperless is not an option. An increasing number of organizations are embracing the benefits of digital document management, but to get beyond simply scanning paper documents and using email to keep up with regulatory and other legal obligations, there are a range of options to consider. There are some businesses (such as law firms) that can’t go paperless. Just because you have a scanner and printer does not mean you don’t need a copier for making copies of important documents.

You spend too much on copying or printing services

If your business is spending over $150 in copier and/or printing services at a copier supply store, purchasing your own equipment will save you money. Rather than paying Kinko to make copies for you, invest in your own copier for your office.

While these three considerations may not apply to you, they are three things to consider if you need a copier.

The advantages of a photocopier

Owning a copier comes with advantages; like extra speed, saving you time and money by printing where you are. Be sure to do research based on your office needs, and compare brands, stores, and reviews before you purchase.

Salvaging useful printer and copier parts