Local printer vs. network printer. Dedicated vs. shared printers.

It may seem obsolete to print information on paper, especially when business is increasingly dominated by cloud computing and file sharing. However, many industries still depend on printing to communicate with clients and coworkers.

When it comes to printing, there are several options available to you. Choosing the appropriate type of equipment for your company or office is an important decision you need to make before you purchase it. 

Dedicated Printers Vs. Shared Printers

You will have to decide whether shared network printers or local USB printers are better suited to your needs. 

Dedicated local printers are fine and very comfortable. However, a shared central printer can be more efficient than purchasing multiple units if your office has many workstations.

How are local printers and network printers different from each other? What information should you know before you make a decision? Here is a list of some of the options you have. 

What Is A Local Printer?

A local printer is directly connected to a specific computer via cable or private wireless connection. 

What Are The Benefits Of Local Printers?

Local printers ensure employees with extensive printing needs have reliable access to a printer.

What Are The Downsides?

While extremely convenient, local printers do have downsides, especially when it comes to costs. 

When you have a small office with only a handful of employees, a printer that handles all their needs can be a huge boon to productivity. 

However, most of the time, printers are only used when they are needed. When they are necessary, they print. And when they are not required, they sit with all the other printers in the building and waste valuable space.

Is There a Plan B If The Dedicated Printer Goes Down?

Unfortunately, employees’ productivity will be affected if a local USB printer fails because they will not reroute another printer.

What Is A Network Printer?

A network printer is a device that allows multiple computers to share a single printer. If the computers are connected to a cable or wireless network, network printers enable the users to print from any computer on the net. If the computers are attached to a local network, the network printer is an invaluable tool for small businesses and home users who share a printer on-site.

Some printers on the market today are not very network friendly, or they have limited printing options. In a small company with limited or no IT department or budget for printing, finding a printer that works for all employees can be challenging. This challenge is made even more difficult if a company has multiple operating systems (Windows, Mac, Linux).

With printers on a network, employees can print from any computer, and their copies are not limited to a few types of paper or resolutions. In an office environment, these features can cut down on time spent printing and filing copies and may help to decrease the amount of paper used in the office.

Network printing makes printing from multiple computers cost-efficient, more productive, and more convenient than ever before.

Network printers efficiently reduce the number of obsolete equipment in your office, connecting multiple employees with one shared printer.

To make network printing easier, there is a need to share printers. So, how does one network a printer? Well, there are different methods by which one may do so. For instance, one may use a hub, a device that allows multiple computers to share the same printer. A networked printer may also be added as a new printer to a local computer or by a printer sharing tool such as Epson Connect.

Are Network Printers Too Complicated?

With sleek and attractive designs, modern operating systems, and a host of advanced features, network printers can be confusing to understand and use. But is it too hard to work with those printers? No, you do not have to be afraid. 

While USB printing is absolutely fine, network printing is easier than you think and has several added benefits.

How to connect a network printer in Windows 10

What Are The Benefits Of Using A Network Printer?

It is common for offices to install a network printer to save money on printing costs. Other expenses that may include telephone, internet, and office supplies may also be reduced.

There is, however, a downside to this type of printing system, and that is that all of the savings you want can only be obtained when you know how to handle it. What then is the most effective way for you to implement a network printer in your office?

In addition to using the correct printer cartridges to print on your office network printer, there are also other things that you need to bear in mind before you decide to set up the shared printer for all of your employees.

Several ideas are included below to help you become more economical without having to sacrifice the printing needs of employees connected to your printer. These tips may be of assistance to you in becoming more frugal.

If you want to develop a successful printing environment, you have to think about the printer’s location first. It should be convenient for all printer users to avoid any delays in printing important documents that may be required for business matters. In addition to this, if you wish to maintain your prompt printing routine, you can also accomplish this.

It would be best if you also considered the printer’s ability to connect to the internet. Decide as to whether you will connect to the printer wirelessly or through a local area network.

When working in a smaller office, it makes sense to choose the wireless option because it represents a reduced interruption since the organization may not be so large.

However, if you have a large workplace, you may want to use a local area network to avoid any signal problems.

You should also make sure that you use compatible printer supplies such as laser toner cartridges or ink cartridges for the printer. These consumables are made to function the same way as the original types but come at a lower cost. That’s the true definition of efficient printing.

Converta any USB printer to WiFi printer

These Are The Three Most Important Network Printer Advantages

Space-saving: You can use a small number of network printers to service many computers instead of having a printer by each desk.

Easy access: Shared printers can be easily accessed by everyone on the network, which increases productivity.

Cost reduction: instead of buying a printer for every employee, a network office printer is shared among many employees.

What If The Network Goes Down?

Unfortunately, if the network goes down, then printers become inaccessible.

The Reality

It is possible to combine digital as well as the printed documents.

And it is also quite common for small- and medium-sized offices to combine paper-based processes with digital tools such as cloud storage systems and web apps. Many large companies manage their documents by using managed printing services provided by major brands.

The most common way is: you print a document, sign on it and then scan it using the printer’s scan function. Then you email it to someone.

If you are working in an office space, having an office network printer can be very useful sometimes. Yet, it would help if you also tried other ways to get great quality prints while you still save money, like using third-party printer supplies or even specialized printing services.